Using Smart Office Technologies

Using smart office technologies requires a marriage of the technology and people, suggested an article in the tech website Zdnet on the 1st of March 2018.

It might not always be a match made in heaven, but smart office technologies are developing rapidly – and some of the most impressive advances are even now forging ahead in what might be considered the most unlikely of “office” environments.

Businesses might start taking a leaf out of the books of innovative approaches being taken in a number of educational establishments, for example.

Here are just some of the ways …

Interactive whiteboards

Sharp’s ground-breaking Big Pad whiteboards give classrooms and office meeting rooms the chance to hang a giant tablet or smartphone on the wall – significantly improving your interactive visual communications.

Smart office technologies such as the Big Pad wirelessly connect up to 50 PCs, laptops, tablets and smartphones to the same huge touchscreen used by the meeting’s speaker or teacher and boardroom or classroom participants. Instead of just addressing the assembly, the interactive whiteboard turns the session into a genuinely collaborative experience.

Your colleagues and whole generations of school children are already familiar with tablets and smartphones, so connecting them to the interactive whiteboard at the front of the room is likely to make them feel immediately at home. The entire class or meeting shares a chance to engage in a joint endeavour as they write, draw or project their own presentations on the white board.

In addition to its interconnectivity and incorporation of the latest interactive smart office technologies, the Big Pad has all the capabilities for standing alone as a completely self-contained resource, with access to all its stored data and applications.

The Big Pad is built to last and to run economically throughout its life. The screen’s crisp and sharp image does not fade over a lifetime’s 50,000 hours use. Energy consumption is remarkably low, so you will be spending very little on the energy to run it.

Reprographics

Langley Park School in Beckham, Kent is also leading the way in the adoption of smart office technologies by commissioning accessible, high quality printing, scanning and copying facilities on its recently redeveloped and expanded campus.

What were once conventionally centralised reprographic facilities have been replaced by a network of multifunction products (MFPS) installed in strategic parts of the building, so that access is readily available to the school’s 200 or so staff and 1,600 pupils alike.

This sophisticated system is based on Toshiba TEC UK Imaging Systems’ e-STUDIO MFPs, which provides the ultimate in control centres for efficient digital document workflow management. With in-built e-BRIDGE technology, the system allows shared access by workgroups and departments to functions that go well-beyond conventional print, scan, copy and fax, but also incorporate hole punchers and booklet finishers.

In this example of the use of smart office technologies, a software system called PaperCut is also installed. It provides a print management system that tracks and monitors all printing, copying and scanning activity by user, device or department, facilitating whatever costs and usage controls may be necessary.